Equipment Rental Agreement

This Equipment Rental Agreement ("Agreement") is entered into between the parties named below, in connection with the rental of event effects and/or sound equipment for a specific event. This Agreement should be read together with Shubh Rental's Terms & Conditions, Refund & Cancellation Policy, and Privacy Policy, which form part of every booking.

1. Parties

Owner / Lessor	Shubh Rental, Shivaji Nagar, Vakola, Santacruz East, Mumbai 400055. Call/WhatsApp: 7275559635
Renter / Lessee (name)	____________________________________
Renter's phone / WhatsApp	____________________________________
Renter's address	____________________________________
Event venue & address	____________________________________
Event date & time	____________________________________
Booking reference (if any)	____________________________________

2. Equipment covered

This Agreement covers the equipment listed below, as confirmed at the time of booking over call or WhatsApp:

Equipment / category	Quantity	Operator provided
____________________________	______	Yes / No
____________________________	______	Yes / No
____________________________	______	Yes / No
____________________________	______	Yes / No

Equipment includes, where applicable: licence-free walkie talkies, talkback systems, PA systems, fog machines, cold pyro, CO2 jet machines, low fog machines, dry ice machines, sharpy moving heads, confetti blasters, laser FX, and CO2 jet smoke machines.

3. Rental period

The rental period covers the event slot confirmed at booking (typically 4–5 hours for a single event, or the multi-day period agreed for weddings, exhibitions, and corporate events). The rental period begins at the confirmed delivery/setup time and ends at the confirmed pickup time. Equipment retained beyond the agreed period without prior consent may attract additional charges.

4. Charges & payment

The total rental charge, advance amount (if any), and balance due are as confirmed on WhatsApp/call at the time of booking. Accepted payment modes are UPI, bank transfer, and cash, as mutually agreed. Balance payment is due on the day of delivery unless otherwise agreed in writing.

5. Security deposit

A refundable security deposit of ₹____________ applies to this booking (write "Nil" if not applicable). The deposit is returned in full after the event once the equipment is checked and confirmed undamaged, in line with the Refund & Cancellation Policy.

6. Delivery, setup & collection

• Delivery, on-site setup, and post-event pickup are included for the primary service area (Santacruz, Bandra, Andheri, Khar and surrounding suburbs). Deliveries to Thane, Navi Mumbai, or further locations are subject to the delivery charge confirmed at booking.
• The Renter must ensure venue access (parking, loading area, power point, lift access where applicable) is available at the agreed setup time.

7. Condition & inspection

Equipment is tested and dispatched in good working condition. The Renter (or their representative present at delivery) should inspect the equipment at the time of setup and flag any visible issue immediately. Equipment is inspected again by Shubh Rental staff at the time of pickup.

8. Use of equipment

• Fog, cold pyro, CO2 jet, laser, and similar effects equipment is operated exclusively by Shubh Rental's trained technician for the duration of the event. The Renter and their guests may not operate this equipment themselves.
• Equipment handed over for the Renter's own use (such as walkie talkies) must be used only for its intended purpose and returned in the condition it was received, normal wear excepted.

9. Renter's obligations

• Provide accurate venue address, event timing, and access details in advance.
• Ensure a safe, ventilated, and suitable space for the equipment booked, in line with venue and safety norms.
• Not permit any person other than Shubh Rental staff to operate technician-run equipment.
• Be responsible for equipment handed over for independent use until it is returned to Shubh Rental staff.

10. Damage, loss & liability

• Damage arising from normal operation of technician-run equipment is not charged to the Renter.
• Damage, loss, or misuse caused by the Renter, their guests, or venue staff outside the technician's control — including failure to return handed-over items such as walkie talkies — will be charged up to the cost of repair or replacement, adjusted against the security deposit where applicable.

11. Cancellation & refunds

Cancellation, rescheduling, and refund of the advance amount are governed by the Refund & Cancellation Policy, which forms part of this Agreement.

12. Indemnity

The Renter agrees to indemnify Shubh Rental against claims, costs, or losses arising from misuse of the equipment, unauthorised operation by the Renter or their guests, or breach of this Agreement by the Renter, except where such claims arise from Shubh Rental's own negligence.

13. Force majeure

Neither party is liable for delay or failure to perform due to causes beyond reasonable control, including extreme weather, natural disasters, strikes, riots, or government restrictions. In such cases, both parties will work together on rescheduling or a refund as reasonably applicable.

14. Governing law & jurisdiction

This Agreement is governed by the laws of India. Any disputes shall be subject to the exclusive jurisdiction of the courts in Mumbai, Maharashtra.

15. Acceptance & signatures

For Shubh Rental	Name: ______________________    Signature: ______________________    Date: __________
For the Renter	Name: ______________________    Signature: ______________________    Date: __________